Whakatipu Privacy Policy
1. Introduction
Whakatipu is committed to upholding the privacy and rights of all supervisors and supervisees who engage with our platform. This Privacy Policy outlines how we collect, use, store, and protect personal information, in accordance with the New Zealand Privacy Act 2020.
2. What Information We Collect
When you register or use our platform, we may collect the following personal information:
Full name
Email address
Organisation or employer
Contact number
Region or area of practice
Information shared during supervision (through forms or session logs)
We also collect anonymised metadata to improve our service and understand supervision trends.
3. How We Use Your Information
We collect and use your personal information for the following purposes:
To assess your Expression of Interest and onboard you as a supervisor
To facilitate and manage your supervision sessions
To ensure ethical, values-aligned supervision practices
To communicate with you about your registration, sessions, or platform updates
4. Anonymised Reporting & Organisational Insights
Whakatipu uses anonymised and aggregated data to generate insights into the quality, engagement, and outcomes of professional supervision. This includes:
Frequency and timeliness of supervision sessions
Session completion metadata (e.g., date, theme focus, engagement trends)
Reflections on practice growth, wellbeing, and organisational alignment (summarised)
This data is shared with the employing organisations of supervisees to support:
Contractual reporting
Supervision planning and service development
Professional development alignment and wellbeing support
📌 Important:
We do not share the personal details of reflective notes or content discussed in supervision unless explicitly agreed to by the supervisee or required by law. Reports and summaries are anonymised or de-identified wherever possible, with clear role-based access controls in place.
5. Data Storage and Security
Your information is securely stored on New Zealand-based or privacy-compliant hosting environments. We take appropriate steps to protect your data from unauthorised access, alteration, or disclosure.
We do not sell or share your data with third parties, unless legally required.
6. Your Rights
Under the Privacy Act 2020, you have the right to:
Access the personal information we hold about you
Request corrections to any incorrect information
Withdraw your participation in the platform at any time
To make a privacy request, please contact us at:
📧 Email: info@whakatipusupervision.com
7. Retention of Data
We retain your data only for as long as necessary to fulfil the purposes described in this policy. After that, it will be securely deleted or anonymised.
8. Changes to This Policy
We may update this policy from time to time. Any changes will be communicated via email and published on our website.